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GöGebS - Risk Assessment System Göttingen

Introduction

In accordance with the Arbeitsschutzgesetz [Occupational Health and Safety Act] (§ 5), the Biostoffverordnung [Ordinance on Biological Materials] (§ 7), the Gefahrstoffverordnung [Ordinance on Hazardous Substances] (§ 7) and the Betriebssicherheitsverordnung [Ordinance on Industrial Safety and Health] (§ 3) every organisation is obliged to undertake and document appropriate risk assessments and to update these in case of any changes.
The risk assessment and documentation in accordance with the Occupational Health and Safety Act was started in 1999 and completed in 2001.
As this risk assessment was not always being kept updated in all areas, a concept had to be developed which would be less onerous on the faculties and the hospital and which takes into account the most diverse risk potentials and organisational structures. This system should fit the organisational and responsibility structures of the Georg-August-Universität and the Faculty of Medicine. Further, this folder system unambiguously and clearly demonstrates the responsibilities, documentation pathways and practical implementation of occupational health and safety.

Aim

The primary aim of the concept is to bring together and centrally document the various aspects of occupational health and safety (e.g. operating instructions, hazardous materials, fire protection, radiation protection, genetic engineering etc.), whilst maintaining the current documentation structures. This Göttinger Gefährdungsbeurteilungssystem (GöGebS) [Risk Assessment System Göttingen] aims to continue the risk assessment from 1999.

Concept

Risk Assessment System Göttingen consists mainly of one filing system.
This folder was created by the health and safety/environmental protection department, partially filled with information and data (recommendations for action) and handed to the faculties, institutes and departments for processing and maintenance. The folders will be kept updated and maintained through regular inspections by the department for health and safety/environmental protection together with the respective institutions. The introduction and implementation in the faculties, institutes and departments will be a gradual process.

Essentially, the following types of folders should exist:

A Main folder
This folder should be maintained by the head offices, heads of institutes or department directors or heads, depending on the responsibility structure of the respective areas. The content will primarily cover working structures and organisation with reference to occupational health and safety, e.g. organisational chart of the institution, responsible members of staff, house rules, fire safety regulations, inspection reports by the department for health and safety/environmental protection or the public authorities etc. Further, the main folder should contain exact details on the areas in which further issues of occupational health and safety are addressed and documented.



B Laboratory folder:
This folder is to be maintained by the laboratory management team, depending on the responsibility structure of the respective laboratory areas. The content will primarily cover the general requirements of occupational health and safety and their implementation in the laboratory.

C Workshop folder:
This folder is to be maintained by the workshop management teams, depending on the responsibility structure of the respective workshops. The content will primarily cover the general requirements of occupational health and safety and their implementation in the workshops.

D Other folders:
This folder is to be maintained by the relevant responsible member of staff. This may include, for instance, a folder for the wards in the hospital buildings (responsibility e. g. nursing management), a folder for genetic engineering, a folder for operational areas etc.