CRC 1073 Atomic scale control of energy conversion

Shopping with the SFB

Although the rules for purchases seem to be rather strange, they have a simple explanation.

We have to:


  • assign the costs to projects and categories

  • verify the receipt of the goods

  • explain the final purchasing decision with respect to cost-benefit assessment

  • retrieve expensive purchases on request of the DFG



Forms:

  • The form "Bestellanforderung" (BANF) includes all information to assign the costs to projects and categories. The use of this form is only obligatory in the Faculty of Physics. You ("Verwender") and the PI ("genehmigt durch Kostenstellenverantwortlichen") have to sign the form.

  • The form "Vergabevermerk" includes all information about your purchase decision. The use of this form is obligatory, if the price of the purchase is above 500 Euro net. The PI has to sign the form.



Appendixes (see download file):

  • A1: Reimbursable and non-reimbursable costs:
    • Explains which purchases can be reimbursed by the CRC.

  • A2: Form "Bestellanforderung" (BANF):
    • Explains how to create and complete a "BANF".

  • A3: Form "Vergabevermerk":
    • Explains how to create and complete the form.



Shopping step-by-step:

Step 1: Purchase check

Check, if the requested product can be paid by the CRC (see A1). In case of doubt, please contact Antje (phone -4542).

Step 2: Obtain Quotations

If the costs are below 500 Euro net, you only need the quotation from the desired company. Otherwise the standard procedure requires three quotations. If you have less than three you have to justify this in the form "Vergabevermerk". Typical reasons are "there is only one producer" or "because of our experience with respect to quality, only this producer is qualified" (see A3).

Step 3: Purchase decision

The standard case is that you buy the cheapest product. Ordering of a more expensive product likewise requires an explanation in the form "Vergabevermerk". Commonly, these explanations rest upon performance, quality and cost-benefit assessment (see A3).


Step 4: Ordering

You can order the product according to the commonly used procedures (via mail, fax, email etc.)

Step 5: Payment

After the delivery, submit to Antje

  • Only Faculty of Physics: The form "Bestellanforderung".

  • Only if the costs are about 500 Euro net: The form "Vergabevermerk".

  • The quotations (Angebote) and the delivery notes (Lieferscheine).

  • The invoice (Rechnung). The invoice should be signed by the PI.

  • Only Faculty of Chemistry: Please put a remark on the bill (project number, category: see A1). Sometimes the text on the invoice is not very clear ("Delivery of miscellaneous"). In this case please add a short explanation.