Information for New Staff
Welcome to the Georg-August-Universität Göttingen! As a new employee, you can get here first information on all issues which faciliate the organisation of your work and stay in Göttingen. During the first weeks, you may have a lot of questions; this site will hopefully provide you with a lot of answers.
Please note that our Employee Portal (MaP) on the internet offers access only to employees. Once officially at work, you will receive access.
Comments on the website are welcome. Therefore write to email@example.com.
UniVZ- The directory of the university
Intranet and Service Portal: The Employee Portal (MaP)
How can I get employee´s contact data?
The Georg-August-Universität employs more than 12.000 co-workers. Via the search button ("Suchen") of the internal university register (UniVZ) you can track the contact data of other co-workers. These data can only be accessed by employees of the university. Second, the address book of OUTLOOK (email) include the contact data of those who are employed.
One card, many purposes: The University ID Card
The Employee Portal (MaP) of the university is a comprehensive tool: At the "Formular Center" you can find forms for many purposes, which mostly can be processed digitally (Workflowcenter Lucom). At
the "Info Center" you can receive more interesting information of all kind: It´s worth a look!
Employees of the University of Göttingen receive a personal University ID card. This document is issued by the Infrastructure Facility Management:
Please ask for an appointment in order to avoid waiting time. A photograph of yours will be made on the spot.
The ID card is a vehicle for both, the time recording within buildings at university (if you are obliged to have your work hours registered automatically) and the cashless payments at canteens.
Additional functions as access- and parking entitlements can be applied for at the Infrastructure Facility Management by using forms from the "Formular Center".
More information on the University ID Card can be received at the Infrastructure Facility Management GM 4,
Tel. +49 (0)551/ 39-28888
or via the following Link.
Site map, Parking and ÖPNV
Meals on the Campus
The following information may support your orientation on the campus.
Spatial information system (GRAS_Geo)
The university provides a site map with information about barriere liberty. You can find out the location and accessibility of single rooms via GRAS-Geo, the Campus Accessibility Map of Georg-August-University.
The University can provide parking spaces for employees and guests only in a very limited number. We recommend to apply for a parking entitlement. An entitlement mark for a parking space will be stored on your University ID Card.
Current information you can find on the Employee Portal (MaP) and by sending your inquiry to
Employees at the University of Göttingen can apply for a discounted jobticket of the Verkehrsbund Süd-Niedersachsen. There is no limit to the number of the transports and the jobticket can be used beyond work hours.
Further information you can ask for at the WELCOME CENTRE
The Studentenwerk Göttingen runs canteens and cafeterias at different locations and provides a variety of meals for students and employees.
Futher information along with the button "Today at the canteen" you can find here.
Failures and Emergencies
The Göttingen State and University Library (SUB), since its foundation in 1734, has built up an impressive national and international stock and focuses all energy to keep it well-maintained and extend it. The importance of SUB Göttingen for study, teaching and research has been deepened by its status as a national library.
Further information as well as an overview of SUB can be found here.
Always up to date - University Newsletters
What to do in case of failures, emergencies and similar problems?
What to do in case of emergencies
First of all: the worst case! Should you remark FIRE , please call immediately the general Emergency Number "112" and take care of your own safety!
If possible, please give notice to the University´s Centralised Failure and Alarms Management; please find contact information below.
In general: The caretaker service of your institute or facility is always the first contact for recording and making repair work of any kind.
You can find the relevant telephone number in the entrance of your institution, at the secretary´s office or digitally in the UniVZ.
In case of unavailability and need for action (for ex. water pipe breakage), please contact directly the Telephone Service of the Centralised Failure and Alarms Management.
The Centralised Failure and Alarms Management can be reached around the clock at 39-1171.
Further information on the tasks of the Alarms Management you can find here.
The Alarm Guidelines, where proceedings and conduct in case of fire and accidents are being described, is a document prominently displayed in each institute and facility.
Further hints on personal conduct in case of emergencies you can find on the internet:
http://www.uni-goettingen.de/de/20270.html (in german).
New employees are being handed over keys to buildings, rooms and post boxes. Delivery/receipt is confirmed by signature.
Further information on this you can receive via the following Link.
It is also possible to activate an shut-off function (SIPORT) on your personal University Card. Further information on your university ID card:
Infrastrukturelles Gebäudemanagement GM 4,
Tel. +49 (0)551/ 39-28888
or via the following Link.
Private Key Insurance
In cases of loss of a key, the user is liable and responsible to pay for the replacement of a key. This may be costfull if a whole locking system has to be replaced. Our recommendation for employees using several university keys is to take out a service-key liability insurance.
Private matters at the workplace
Handling of University-Owned Devices
University-owned equipment and devices shall not be removed from the work place nor be left to a third person. Exceptions and specifications are being checked case-by-case and set out in your contract (as fox ex., for business mobile phones).
Delivery of devices and furniture for private purposes
Devices that are no longer in use at university can be given to co-workers for a consideration less than the costs. A list of the currently available devices is to be found here.
Am I allowed to telephone, make copies and post letters for private purposes?
Private Phone Calls
Private phone calls from your office are subject to charges. There is the option to buy credit cards, by which you could account for your private phone calls.
Further information can be found here.
To make photocopies for private purposes is subject to charges. The invoicing modalities are being handled diffently throughout the institutes.
If you would like to make copies for private purposes, please ask in your departments for advise.
Private letters shall not be processed via the university mailroom. University postboxes and delivery services are limited to official mail.
Ban on pets
Please note, that you are not allowed to bring pets to your workplace due to reasons of liablity and considerateness.
Career and Further Education
Family and Social Matters
Childcare and Holiday Care
Equal Opportunity and Diversity
Is there a childcare provided by University? Employees of Georg-August-Universität can ask for places for their children in three different nurseries close to the campus. These places are mainly for children aged one to three.
Two different "adventure weeks" during school holidays are being offered in addition to programs of the University Sports.
Further information to be required at
FamilyService at Göttingen University
(unincluding affiliates of the University Medical Center)
Goßlerstr. 9, 37073 Göttingen
The University of Göttingen is signatory to the "Charter of Diversity" and is taking part in the diversity audit on shaping diversity launched by the Donors´ Association of the University. Diversity as cross-sectional topic: the Equal Opportunities and Diversity Unit offers contact with regard to diversity adequate organisation development.
You can reach the Equal Opportunities and Diversity Unit via:
The agreement on inclusion signed by the University Göttingen underscores the efforts of the university to enable all people at this university to learn and work in a self-determined way.
Further information (in german) you will find by following this Link.
Health, Sports and Culture
Health, Safety at work and Environment protection
Your health is important to the university! Below you can find mayor health-related offers and establishments at the Campus.
Corporate Health Management
The Corporate Health Management(BGM) and its cooperation partners strive at anchoring health as a major worth in the corporate culture of the University
and to promote it.
Further information (in german) on our Corporate Health Management can be found here:
BGM – Koordination
Tel. +49 (0)551 / 39-4238
Fax +49 (0)551 / 39-184238
Information on recreational sport offers of the BGM (in german) can be found here:
Safety at work and Environment protection
What is the Occupational-Medical Care in charge of?the performing of occupational health surveillance protocols including the pre-employment medical check-up,
giving counsel to co-workers in all concerns regarding the promotion of personal health and safety at work
regular workplace visits
the carrying out of vaccinations relevant to work
Staff of the Occupational-Medical Care is in charge of the occupational-medical health examinations for employees of both the University Göttingen and the University Medical Center.
The following services are included:
Further information (in german) can be found here:
Betriebsärztlicher Dienst für die Universitätsmedizin Göttingen
und die Georg-August-Universität Göttingen
Health-adequate Screen Work
What do you have to be aware of with regard to safety at work and environment protection?
The employers duty of care imposes the implementation of protection measures. Part of the employer is to create work stations where employees do not suffer damage to their health or property (§ 618 BGB).
Employees are asked to act with wisdom and care when performing their work on the premisses of University Göttingen.
The terms and conditions concerning worksafety and environment protection are binding and shall be observed. Corresponding instructions of leaders have to be observed and required.
Do you find a defect of any kind, please eliminate the defect or give notice to your superior.
Please observe the rules on the spot for collecting and the dispose of waste according to the principles of sustainability. This often means to separate paper waste from biological waste, glassware, and other waste. Special wastes are subject for communications to the Safety/Environmental Section.
Furher information on safety at work and environmental protection can be found here.
Tasks in the realm of work safety and health protection are important to the University Göttingen as employer.
To minimize burdens that can emerge at screen work stations the ergonomical shaping of workstations is important, as well as the correct posture and the support of the eyes.
Queries with regard to the ergonomics of workstations can be answered by the Safety/Environmental Section.
Here you can find movement excercises to compensate screen work (in german):
On this page you receive information
on visual aids at screen work stations.
Fire Safety Regulations
Throughout the University Göttingen are trained company first-aiders. Please get information who that is in your realm and where a first-aid box is to be found near your work station.
Occupational (Re-)Integration Management
Each university co-worker is obliged to observe the general fire protection regulations.
Please conduct the way that fire has no chance to develop nor spread.
The fire safety regulations are to be found on the internet (in german):
What is BEM?
Occupational Integration Management (BEM) supports your return to work after a longer illness.
Further information can be found below:
Occupational Integration Management
Herzberger Landstr. 2
Collections, Museums und Gardens
Where do I find sportive activities?
The University Sports Göttingen provides a broad scale of offers for students and employees of the University Göttingen and the Max Planck Institutes at Göttingen. People without affiliation to the above mentioned institutions may profit from the offer by acquiring a guest card which also includes children holiday programs.
More information can be received at the
Zentrale Einrichtung für den allgemeinen Hochschulsport an der Georg-August-Universität Göttingen
Natural Science and Art Collections at University Göttingen
The Centre for Collection Development
With its research-, teaching- and display collections, diverse gardens and parks, the University Göttingen possesses a unique collection. The collections and gardens are maintained with utmost care for succeeding generations, they are mainly open for the broader public and provide samples for research and teaching. Below you can find a selection of interesting links.
Different collections for research and teaching, also on show for the public, as well as further information to be found here.
Forum Wissen: Göttingen´s Academic Museum
Which gardens and parks are maintained by Göttingen University?
The University provides different gardens: the Historic Botanical Garden near the city center as well as the experimental botanical garden and the Forest Botanical Garden near the north campus.
Further information on the Forest Botanical Garden can be found here:
Forstbotanischer Garten und Pflanzengeographisches Arboretum der Universität Göttingen
Further information on the botanical garden can be found here:
Botanischer Garten Göttingen
Untere Karspüle 2
Futher information on the experimental botanical garden can be found here:
About the "Forum Wissen"
By the "Forum Wissen" - the future Knowledge Museum Göttingen - the University Göttingen aims at making knowledge visible as a process of creation; addressing both, academics as well as the broad public.
Further information can be found here:
Weender Landstraße 2
Tel.: 0551 39-20735
About the University
Management and Boards
Who can answer my questions on which topics? You can track frequently searched persons with their contact data here.
Representation of interests
Strategie- and Charter of Diversity
You are an International scientist and new in Göttingen?
The Welcome Centre is a central service facility for international researchers at the University Göttingen.
Here you will receive support in preparing your stay and settling down in Göttingen. .
Newly appointed professor are invited to ask for additional services at the Dual Career Service.
Statistics, Data, Facts
Reverberating the diversity of society, the university is developing its organisation structure and -culture to avoid discrimination and to allow equal chances for students, co-workers and guests at the university.
Further information on the diversity strategie and the diversity charter can be received via the following Link.
Legal Issues and Regulations
Employment Relationship Questions
Which regulations target me? Below you will find an overview with the most important regulations, which could concern your daily work.
The commissioners for data protection (DSB) offer you advise and answer your questions. They offer support in settling data protection and make us observe data protection regulations.
Further information can be found here.
The Legal Announcements are the official publication medium of the University Göttingen. Here you can find those norms and rules, which make a legal forum necessary. Since 2002, these announcements have been digitally archived.
You can look for archived and current legal announcements by following this Link
Your department and the staff council can consent on a "work agreement". Work agreements shall not contradict legal and tariff regulations.
A record of work agreements and according documents can be found here.
Observance of the anticorruption guideline (AKR) shall prevent emergence of suspicion of corruption/or corrupt conduct.The guideline shall raise awareness.
By doing so, the university would like to protect their employees from possible legal consequenses. Observance of the guideline protects the university from image loss with regard to the public.
Integrity of conduct, unselfishness, impartiality and neutrality shall be the basis of conduct.
The Anticorruption guideline as well as the contact data of the commissioner for anticorruption can be found via:
Leiterin der Stabsstelle Interne Revision und
Beauftragte für Korruptionsangelegenheiten
Von-Siebold-Str. 2 (2. OG)
Tel. +49 551 39-21301
and via Link
Finances and Budget Administration
For basic information on your employment relationship please browse below. Contact persons for individual questions can be found on the
internet pages of the HR department.
More Information for other important topics can be found in the index of the employee portal.
Since 01.11.2006 the University Göttingen employs co-workers in science and administration on the basis of "TV-L" (the Collective Bargaining Agreement) for the public service of the States
of the Federal Republic of Germany.
It determines wages and other benefits as well as vacation- and work hours. Your employment contract can be complemented by other regulations from all realms in accordance to your field of work or stage of life.
Special arrangements for employees at universities or extra universitarian research institutes are the subject of § 40 TV-L; regulations provide more flexibility than in other parts of the public sector.
For apprentices/trainees the Collective Bargaining Agreement (of the States of the Federal Republic of Germany) is valid according to voccational training act (TVA-L-BBiG).
The HR deptartment provides further information on the mentioned agreements; or search for contact persons at the Employee Portal (MaP) Mitarbeiterportal.
Inability to work
Employees work 39,8 hours per week (= 39 hours and 48 minutes) under the Collective Bargaining Agreement;
civil servants work 40 hours per week. Undergraduate and graduate assistants can work up to 86 hours per month according to employment agreement.
Navigation point "service/work agreements" gives way to those documents where you can find the one which is valid for you.
Administrative staff has to take part in the electronic time recording. Exceptions can be made according to individual, exceptional conditions.
To take part in the electronic time recording,
employees get access to the Employee Portal SAP-ESS (ESS-Portal), which allows both insight into the personal time recording and correction of singular data.
Scientific co-workers work according to the scheme of trust-based working hours.
You can receive further information at the HR department and via the
Employee Portal (MaP).
Please report your inability to work to your superior within the first day of your absence. The notice can be made via phone call or e-mail.
Does the inability to work extends three calendar days, a notification of illness by a doctor has to reach the employer on the succeeding day. Re-newed notifications have to be passed promptly.
If you call in sick on a friday and plan to get back to work on Tuesday, please present a notification of illness by a doctor, since saturday and sunday are calendar days.
Further information as well as adequate forms can be received in your department and on the Employee Portal (MaP).
Regulations concering vacation as well as options for the claim for time off work are fixed within both, your contract and the generell Collective Bargaining Agreement (TV-L).
Further information on vacation and how to apply can be received in your department or in the University´s HR department as well as in the index under the key word "Zeitwirtschaft".
The application form for "special leave" can be found via the following Link.
At University Göttingen there are varied realms requiring business trips. Business trips always need to be approved by a superior.
Information on the approval process, guidelines, travel expense application and -accounting can be found on the Employee Portal (MaP) or in relevant department of your institute or the University´s HR department.
German Rail (DB) provides a discount for employees of the University of Göttingen which may concern your transport to and from work and business trips. Discounts can also be reached with regard to the acquisition of "Bahn Cards".
Further information can be obtained here.
Information and forms on travel expense compensation applications you can obtain at your Human Ressources Dept. or at the Employee Portal (MaP).
Taking up a secondary activity is possible, in principle, it has to be discussed with the superior in advance and notified
to the University´s HR department well in advance.
It is essential, that a secondary activity cannot interfere with your original employment obligations.
Please seek the discussion with your superior.
The form as well as further information for notifying a secondary activity is to be found on Employee Portal (MaP).
Do you process budgets at university? If yes, please overview the following pieces of information. Further informations and contact persons can be found on the pages of
Information on the Departments of Finances.
Third Party Funding
Handling of a budget requires a high sense of responsibility and care of all involved persons.
Budget processing service units and institutes shall act according to the principles of economic efficiency and sustainability. Therefore, the observation of finance regulations and budget relevant process guidelines
Further Informationen as well as contact persons in the department Finances can be found via the
Employee Portal (MaP).
The University Göttingen appreciates and supports the raising of third party funds for research and development projects.
The guideline on third party funding outlines principles for the act of raising, the mandatory involvement of different departments; and for unforseen events, as for example procedures in case the fund holder leaves before the project ends.
Further information as well as the guideline on the raise of third party funds can be found here.
Questions concerning your Hard- or Software (IT)?
Regulations for Ensuring Good Scientific Practice
IT users can address their questions and find help at the
Gesellschaft für wissenschaftliche Datenverarbeitung mbH Göttingen (GWDG). The GWDG offers IT users contact regarding all kinds of queries and problems;
Whereas all administrative staff of the University Göttingen shall contact the IT department with inquiries or disruption notices.
Beyond work hours, a fault message process is triggered in urgent cases (so-called basic operation failures) via the trouble-shooting center.
You can reach the SERVICE-HOTLINE of GWDG below
Further information can be found here:
• Department IT
You can reach the department IT below
Weiterführende Informationen finden Sie unter:
• Trouble-shooting Center
The Trouble-shooting Center can be called around the clock, Tel.-Nr. 39-1171
The University Göttingen, in the framework of its statuary tasks, is responsible for the organisation of research, teaching and the promotion of early career.
These elements are inseparably linked when it comes to estimating the success of the university. Therefore, it is important to create an athmosphere of openness, creativity and motivation.
Scientific activities, which are carried through and discussed in work groups, are an important element to avoid misconduct in many aspects.
According to its responsibility, the university has determined precautions in order to counteract misconduct of scientists.
The University will follow up every suspicion of scientific misconduct. Should a clarification process result in a confirmation of scientific misconduct, measures will be taken according to the case.
Furher information can be obtained at:
Ombudsman matters and good scientific practice
Nikolausberger Weg 17
Tel. 0551 39-20540
Fax 0551 39-18-20540